This policy explains how we comply with the DPA (Data Protection Act), the General Data Protection Regulation(GDPR) which comes into effect on 28 May 2018, and the Privacy and Electronic Communications Regulations.
By providing your personal details you agree to allow us to contact you by mail, email, telephone or SMS text message in connection with its charitable purposes. either on the basis of the consents you have given us or for our legitimate interests in accordance with current data protection regulations.
How we collect information about you
We collect personal information each time you are in contact with us. For example, when you:
We do not hold any debit or credit card details for donations/payments made via our websites. All card payments are handled by service providers who encrypt card information. sent from this website.
Why we collect information about you
We collect information about you for the following reasons:
How we use your information
How long do we keep your information?
The length of time we keep the information you have given us depends on the context in which you provided it.
We will only keep information that is necessary for us to provide membership mailings, other resources and for statistical purposes.
We will keep records of any financial transactions you enter into with us for a minimum of six years. This will enable us to meet with accounting requirements and respond to any questions from you that arise during that period. Gift Aid declarations and transactions must be kept for a minimum of 12 years after the Gift Aid is no longer valid.
Who sees your information
The information you provide to us will be held on computers in the UK and the European Union and may be accessed by or given to our staff and our service providers who act for us for the purposes set out in this policy or for other purposes approved by you. Those parties may process information, fulfil and deliver orders, process credit card payments and provide support services on our behalf.
We do not pass any of your personal information to any other organisations and/or individuals without your express consent, with the following exceptions:
By providing us with your details you are giving us your express permission to transfer your data to our service providers including mailing houses to send you newsletters or updates on our events and activities. Where such details are shared we have confidentiality agreements in place that restrict the use of your information to the purpose for which it is provided and ensure it is stored securely and kept no longer than necessary.
We do not intend to store or currently store financial details (credit or debit card numbers) obtained through online transactions. We do not pass any information to third parties, except where we are legally required to do so, to assist fraud reduction, or to provide a service requested and minimise credit risks.
The categories of information that we may collect, hold and share include:
Your personal information will be kept strictly confidential. It is never sold, given away, or otherwise shared with anyone, unless required, by law.
Keeping details up to date
Please tell us as soon as any of your contact details change so that we can keep our records up to date. You can change the way we contact you, or the kind of material we send you, at any time by contacting us by mail or email using the contact details above. If you register with https://olcc.churchsuite.co.uk/ you should personally log-on and update your contact details.
Access to your information
You can request access to the personal information that we hold about you by contacting our Privacy Officer as set out below. We will provide you with access to your personal information unless we are legally authorised to refuse your request.
If you wish to change personal information that is out of date or inaccurate at any time, please contact us. We will take reasonable steps to correct any of your information which is inaccurate, incomplete or out of date. If you wish to have your personal information deleted, please let us know and we will delete that information wherever practicable.
You also have the right to:
We may refuse your request to access, amend or delete your personal information in certain circumstances. If we do refuse your request, we will provide you with a reason for our decision and, in the case of amendment, we will note with your personal information that you have disputed its accuracy.
We will take reasonable steps to keep secure any personal information, which we hold and to keep this information accurate and up to date. Personal information, held electronically, is stored in a secure server or secure files.
The Internet is not a secure method of transmitting information. Accordingly, we cannot accept responsibility for the security of information you send to or receive from us over the Internet or for any unauthorised access or use of that information. We take security measures to protect your information from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage. Your information will be held for a reasonable period or as long as the law requires or permits.
We use social media such as Facebook, Twitter, WhatsApp and You-Tube. Users must verify authenticity of sites before posting or providing personal information on such sites. Unless it is material supplied or officially posted by the us we do not endorse social media website(s) and have no responsibility for the content nor for the cookies they may contain. We do not ask for passwords nor personal details on social media.
Changes to this policy
Telephone: +44 20 3468 4177
In Writing : The Privacy Officer, Oasis of Love Christian Centre, 180 Grove Green Road E11 4EN.
Company Details: Oases Foundation International (working name Oasis of Love Christian Centre) a not for profit company limited by guarantee. Company No:. 05530343 Charity No: 1111640. Registered Office: 180 Grove Green Road London E11 4EN